HRアシスタント・東京駅・外資金融

東京23区 正社員 年収 400万円 - 500万円 外資系企業
  • 未経験歓迎・HRアシスタントのお仕事です
  • 少数体制のチームなので様々な業務にチャレンジできます!

企業情報

アメリカを本拠地とするプライベートファンドです

職務内容

Calendars

- Assist supervisor in recruitment processes for Investment Professionals and support staffs by scheduling interviews, communicating with candidates as well as headhunters, saving resumes, and updating recruitment tracking records.

- Arrange both internal and external HR-related meetings including new hire orientation, monthly meetings with a company doctor.

Benefit

- Support housing program for Investment Professionals including the execution of contracts.

- Keep an up-to-date tracker of vacation days for employees.

- Coordinate annual health checkups for employees by liaising with internal and external parties.

- Perform insurance claims as needed.

Coordination

- Coordinate logistics of HR-related trainings/webinars/in-person events by collaborating with supervisors as well as Carlyle global technology group when necessary.

- Assist supervisor in HR-related surveys by preparing online questionnaires and sending them out to relevant parties. Work with supervisors on quick result analysis.

On-boarding and Off-boarding Process Support

- Support new hire and leave process to ensure that appropriate documentation is in place.

- Provide support for enrolling employees to the Japanese Social Insurance program and other private insurance by collaboration with external vendors.

Internal Inquiries

-Work as an initial point of contact for HR-related requests and inquiries from both internal and external stakeholders. Escalate issues to supervisors or global HR department where appropriate to get them resolved.

Documentation Management

-Organize and maintain HR-related files, and ensure that all records are accurate and up to date. Manage the filing of both digital and hard copies of extremely sensitive and confidential information.

-Facilitate getting signatures/company seal and sending back to counterparties outside the firm.

Vendor and Contract Management

Handle new supplier and contract registration on vendor/contract management system (SAP Ariba) for HR-related contracts.

General

- Summarize overtime record for the internal review.

- Assist supervisor in the performance evaluation process.

- Assist internal approval process by preparing application forms and sending approval requests to internal executives.

- Handle both incoming and outgoing mail.

- Answer phone lines and take messages as needed, escalating where appropriate.

- Assist with special projects as needed; proactively anticipate work assignments whenever possible.

- Maintain confidentiality of all sensitive and confidential issues.

理想の人材

Education & Certificates

-College degree preferred

Professional Experience

-At least 3 years experience in a professional, corporate environment supporting professionals

-Prior experience in interview arrangement in the recruiting process is preferred

-Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)

-Business English skills. Experience in schedule arrangement in English.

Competencies & Attributes

-Highly organized, initiative-taking mindset and willingness to go the extra mile

-Ability to manage complex calendars

-Ability to manage sensitive and confidential information with professionalism

-Ability to prioritize effectively and juggle multiple urgent tasks

-Works well under pressure (with deadlines)

-Ability to work independently with minimal supervision with strong followthrough skills

-Excellent written and verbal communication skills

-Excellent Microsoft Office Skills

-Strong attention to detail

-Positive attitude

-Team player

条件・待遇

◆雇用形態:正社員

◆勤務地:東京駅すぐ

◆残業: 月〜10時間程度

◆就業時間: 平日週5日 9:00〜16:00 or 〜17:30 ※基本的に出社ですが在宅のご相談も可

◆開始時期:即日〜 ※スタート日ご希望ございましたらお知らせください

コンタクト
Masako Horikoshi
求人番号
JN-012024-6316022
電話
+813 6832 8957

求人情報

分野
人事
職種
人事アシスタント
業界
金融
勤務地
東京23区
雇用形態
正社員
担当コンサルタント
Masako Horikoshi
担当コンサルタントの電話番号
+813 6832 8957
求人番号
JN-012024-6316022
企業タイプ
外資系企業

ダイバーシティ&インクルージョン

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